10 best rental property management software options for 2025

Managing rental properties — whether it's one or several — can be a lot of work. That’s why many real estate investors turn to property management companies to handle tasks like rental applications, leases, tenant screening, and maintenance. But if you want to stay in control and stay organized, property management software can make things easier.

To help you find the right fit, we've put together a list of the top property management software options for 2025. We’ll cover who each one is best for, the pros and cons, and estimated pricing as of January 2025.

10 best property management software solutions in 2025

There is a wide range of property management software options available, each with different price points, features, and scalability. The best choice depends on your specific real estate investment and portfolio needs. Here’s a look at the top 10 rental property management software options and who they’re best suited for.

1. Buildium

Buildium is a cloud-based property management platform designed for various property types, including single-family, multifamily, associations, and commercial properties. It offers a full suite of rental management tools, along with specialized features for homeowner associations (HOAs) and community associations.

Buildium includes key features such as:

• Tenant screening
• Online rent collection and accounting
• Lease management and document storage
• Maintenance request management
• Vendor coordination
• Reporting and performance tracking 

Buildium has a long list of capabilities for managing rental properties. The platform's key functions help users manage day-to-day business operations, handle the entire leasing process online, make and accept payments, and manage and report on business expenses.

Who it works best for

Buildium works with all unit counts and different types of real estate portfolios – from single- or multifamily properties, student housing, affordable housing, community associations and commercial properties. You can customize your subscription based on what you need for your rental property business.

How the pricing works

Buildium offers three pricing plans: Essential, Growth, and Premium.

• Essential: Starts at $58/month, which Buildium states is ideal for small-property owners.
• Growth: Starts at $183/month.
• Premium: Starts at $375/month (annual subscription) and covers up to 5,000 units. 

If you need pricing for more than 5,000 units, Buildium recommends contacting their sales team.

New users can try Buildium free for 14 days – no credit card required. The trial includes sample data, so you can test features without setting everything up from scratch.

You can also customize your plan with additional features. But, keep in mind this may increase the price. Some services, like onboarding support, may come with extra fees.

Pros and cons

Pros:

• User-friendly interface
• Tiered plans to make it a fit for different portfolio sizes
• All-in-one suite
• Self-guided online training program available through Buildium Academy
• Free 14-day trial 

Cons: 

• Customer service can be difficult to reach due to its ticket-based system
• May not be a fit for single-unit property owners
• Plans can be costly, depending on the features and services you need for your portfolio

2. AppFolio

AppFolio is designed to support a variety of real estate businesses, including:

• Single-family rentals
• Multifamily properties
• Affordable housing
• Student housing
• Commercial properties
• Investment management

This user-friendly platform includes essential property management features such as: 

• Accounting and online rent payments
• Leasing and tenant screening
• Vacancy advertising
• Maintenance request management
• Reporting and property insights
• Insurance certificate (COI) dashboards
• Bulk processing
• Income verification through TheWorkNumber 

AppFolio stands out for its advanced automation and AI-powered tools, making property management more efficient. Its mobile-friendly platform allows landlords and property managers to handle daily tasks with ease.

For those looking to expand their portfolio, AppFolio offers built-in marketing, leasing, staffing, and training tools. If you're managing thousands of units, AppFolio Property Manager Plus provides a customized solution with advanced workflows and deeper analytics for complex business models.

Who it works best for

AppFolio serves residential, commercial and community associations. AppFolio works with any portfolio mix at a variety of sizes. However, there is a minimum portfolio size of 50 units required for implementation.

How the pricing works

AppFolio’s pricing is based on portfolio size, and onboarding fees may also apply. While exact rates depend on individual quotes, recent data suggests the following starting prices: 

• Core Plan: Starts at $1.40 per unit/month, with a minimum monthly fee of $280
• Plus Plan: Estimated at $3 per unit/month, with a $900 minimum monthly fee
• Max Plan: Around $5 per unit/month, with a $7,500 minimum monthly fee 

For specialized portfolios:

• Community Associations (Core Plan): Estimated at $0.80 per unit/month, with a $280 minimum monthly fee
• Commercial Real Estate (Core Plan): Starts at $1.50 per unit/month
• Commercial Real Estate (Plus Plan): Estimated at $3 per unit/month 

Since pricing varies by portfolio and additional fees may apply, it’s best to contact AppFolio directly for a customized quote.

Pros and cons

Pros:

• The ability to create a website for your property
• You can manage properties of several different types at the same time
• Intuitive and user-friendly interface 

Cons:

• More expensive than comparable property management software
• Slow customer service response time
• Not suitable for smaller portfolios
• Integration with other tools like Zapier may present challenges

3. TurboTenant

TurboTenant is a free property management platform that helps landlords handle essential tasks with ease. It provides key tools at no cost, making it a budget-friendly option for managing rental properties.

Key features include:

• Rental advertising and lead management
• Tenant applications, screening, and eviction reports through TransUnion®
• Online rent collection 

While basic features are free, landlords can access premium tools by upgrading, and tenants pay a fee when applying to rent.

This all-in-one platform covers property management at all stages. Free tenant screening is available through its partnership with TransUnion® during the application process. Users can also log income and expenses for easy financial reporting.

Who it works best for

TurboTenant is an affordable property management option ideal for property managers working with fewer than 100 units. It’s a good choice for tight budgets, but not for those working with large or complex portfolios without paying for premium features.

How the pricing works

TurboTenant offers three pricing plans: 

• Free Plan: Includes basic features like property listings and tenant screening.
• Pro Plan: Costs $9.92/month (billed annually at $119)
• Premium Plan: Costs $12.42/month (billed annually at $149)

Keep in mind, state-specific lease agreements may come with additional costs.

Pros and cons

Pros:

• Free property management software
• 24/7 customer support

Cons:

• Cost is passed to tenants
• Limited advanced features, including no maintenance management, accounting, or reporting tools

4. Propertyware

Propertyware is an easy-to-use, cloud-based platform for managing single-family rental properties.

Propertyware’s key features include:

• Online rent collection
• Marketing and website solutions
• Maintenance management
• Tenant screenings
• Vendor, owner, and tenant portals
• Customizable workflows and reports 

With Propertyware, you can customize fields to organize your data better and includes built-in messaging tools to help with communication and management without the need for complicated add-ons.

Who it works best for

Propertyware focuses on the needs of single-family property management companies and can handle large portfolios. However, its minimum monthly fee makes it less ideal for property managers with fewer than 250 units.

How the pricing works 

Propertyware offers three pricing plans: Basic, Plus, and Premium.

• Basic Plan: Starts at $1 per unit per month, with a $250 monthly minimum fee
• Plus Plan: Starts at $1.50 per unit per month, with a $350 monthly minimum fee
• Premium Plan: Starts at $2 per unit per month, with a $450 monthly minimum fee

It’s also important to point out that each plan also requires an implementation fee, which is twice the monthly subscription price.

Pros and cons

Pros:

• Affordable solution for managing large single-family portfolios
• Multiple pricing tiers based on needs
• Straightforward user interface 

Cons:

• Minimum monthly fee and implementation fee
• Limited third-party integrations
• Commonly reported software bugs

5. Revela

Revela is an all-in-one property management platform focused on simplifying property management operations for investors who have diverse or complex portfolio needs. Similar to other property management software, it offers essential features like automated payment processing, tenant screening, and dedicated portals for both tenants and owners.

What makes Revela stand out, though, is its strong customer support combined with advanced software and website solutions. This gives real estate investors and property managers flexible ways to manage their properties. 

Other features include:

• Ability to track receivables and charges
• Real-time access to owner statements, rent rolls and other reports
• Property inspection services
• Real estate consulting
• Development of client websites and applications 

Who it works best for

Revela works for many types of real estate portfolios, including:

• Single-family properties
• Multifamily properties
• Commercial and retail spaces
• Industrial properties
• Affordable housing
• University housing

While it can meet different property management needs, Revela is typically best suited for managers who need a powerful platform for financial management. It's especially helpful for investors handling diverse property types, complex tenant situations, or university housing.

How the pricing works

Revela doesn’t list pricing on its website since its services are customized for each client. To get specific pricing details, you’ll need to contact them directly.

Pros and cons

Pros: 

• Ability to create websites and applications to manage property
• 24/7 access to client support and success team
• Consultative and business services offered to grow skills

Cons:

• No free trial or open pricing

6. SimplifyEm

SimplifyEm was created by real estate professionals to help property managers and investors with small to midsized portfolios. With this software, you can manage anywhere from one to 2,000 units, but some features may be limited for those managing fewer than 50 units.

SimplifyEm features include:

• Owner and tenant portals
• Bank account management
• Automated rent reminders
• Phone and email support
• Income and expense tracking
• Owner reports
• Document storage
• Renters insurance
• Online rent payments
• Tenant, vendor, owner, and lease management 

SimplifyEm is designed to be easy to learn and accessible for all types of property managers. The company claims you can get started with a free trial in just a few minutes.

Who it works best for 

SimplifyEm can work for any property manager with a small or mid-size portfolio of fewer than 2,000 units. It’s simple to use and is designed to help novice investors or property managers manage and automate back-office tasks.

How the pricing works

SimplifyEm's pricing is based on the number of units managed, starting at $40 per month for up to 10 units and increasing in tiers. For portfolios over 100 units, the cost rises by $10 per additional 10 units, reaching $2,015 monthly for 2,000 units.

SimplifyEm also charges per-use fees for certain features, such as advertising vacancies and processing online rental applications. The exact cost depends on your plan and the number of units managed.

Pros and cons

Pros:

• Affordable options for those only managing a few units
• Advanced features are available
• Free trial

Cons:

• Platform cannot support more than 2,000 units
• Certain features aren’t available if you have fewer than 50 units
• Added costs for advanced features

7. MRI Software

MRI Software specializes in the management of commercial properties. This platform includes more advanced features that are typically not found in other types of property management software, such as lease administration, portfolio analytics, and reporting, which are essential for managing complex commercial real estate portfolios.

MRI Software key features include:

• Financial management
• Tenant and maintenance management with a landlord and tenant database
• Insurance and lease management
• Rent tracking and late fee calculation 

Additionally, MRI Software also includes market research and data, which can help investors optimize their pricing and find prospective tenants.

Who it works best for

Although MRI Software serves a wide variety of real estate professionals, it seems to work best for commercial property owners and corporations managing large residential portfolios. However, for individual landlords with just a few rental units, it might be more than they need. In other words, they could end up paying for features they won’t fully use. 

That said, MRI Software is typically best suited for those handling complex property management needs at scale.

How the pricing works

Due to the diverse clientele, this program serves in the real estate market. MRI Software does not provide prices on their website; instead, you must contact them directly for a quote.

Pros and cons

Pros:

• User-friendly implementation
• Suitable for a variety of property types
• Robust features and functionality

Cons:

• No free trial and open pricing
• More extensive sales and onboarding process
• Customer support concerns

8. DoorLoop

DoorLoop stands out from its competitors with its intuitive user interface, short learning curve, and quick onboarding process. All subscription tiers include the same core capabilities and come with unlimited training and support to enhance customer satisfaction. Plus, DoorLoop states that new properties can be added within minutes of setting up the software.

DoorLoop is not only easy to use, but it also offers a comprehensive software suite at an affordable price. With DoorLoop, you have access to a variety of tools and features ranging from advertising and marketing to rent collection and accounting.

Other key features include:

• Bank integration
• Custom reports
• Maintenance requests
• CRM and operations management
• Tenant screening and management
• Document storage
• Online service portals
• QuickBooks integration 

Who it works best for

DoorLoop's flexibility and customization options make it suitable for a diverse clientele, from single-property owners to those managing extensive portfolios in the commercial and industrial space. For portfolios exceeding 5,000 units, DoorLoop recommends contacting the company directly to assess the software's scalability and fit for specific needs.

How the pricing works

DoorLoop has three plans: Starter, Pro, and Premium.

• Starter plan: $69 per month
• Pro plan: $199 per month
• Premium plan: $319 per month

All plans at this price are billed annually. Keep in mind, there are onboarding and training fees, but the exact prices depend on portfolio size.

Pros and cons

Pros:

• User-friendly interface
• Wide range of essential features
• Straightforward onboarding process
• Responsive customer service 

Cons:

• Advanced feature limitations

9. Rent Manager

With a full suite of tools, Rent Manager simplifies property management by integrating key real estate operations into one powerful web-based system.

With Rent Manager software, you get access to key features, including: 

• Marketing solutions
• Tenant screening
• Leasing and tenant management
• Payment processing
• Accounting and financial reporting
• Mobile-friendly website creation

Rent Manager is simple to use yet provides some of the best tenant support and management tools. Since the software is cloud-based and accessible from any device, it's ideal for property managers who frequently move between properties.

Property managers can handle everything they need in one place, from receiving payments and submitting work orders to uploading images and videos for documentation — all with a few simple clicks.

Who it works best for

Rent Manager caters to companies that handle residential and commercial units of any size. Product features are also fully customizable.

How the pricing works

Rent Manager offers three plans: Basic, Plus, and Premium.

• Basic: $1.00 per unit per month with a minimum monthly fee of $200
• Plus: $1.75 per unit per month with a minimum monthly fee of $350
• Premium: $2.50 per unit per month with a minimum monthly fee of $500 

All plans are billed monthly, and the implementation package is twice the monthly fee. Additionally, there are various add-on services available at an extra cost.

Pros and cons

Pros:

• Free trial is available
• Easy-to-use app
• Website building tools for properties
• Vendor integrations 

Cons:

• Requirement to call a representative to get a quote, which can make the sales and onboarding process longer
• Minimum monthly fee can be expensive

10. Yardi Breeze

Backed by nearly 4 decades of experience from its parent company, Yardi, Yardi Breeze hit the market in 2018. Its straightforward pricing and user-friendly interface have made it a top pick for cloud-based property management. With its premium features at affordable and transparent rates, it gives you the option to explore what works best for your real estate portfolio early on. 

Key features include:

• Online tenant applications and screenings
• Rent and fee collections
• Manage maintenance requests
• Offer renters insurance
• Manage accounts payable and receivable
• Marketing solutions and property listings

Yardi Breeze also provides its clients with premium features at a reduced price compared to competitors.

Who it works best for

Yardi Breeze works for a variety of property managers and portfolios, including:

• Residential and commercial properties
• Affordable housing
• Self-storage
• Community associations
• Manufactured housing
• Public housing agencies

It offers property management solutions at two levels for both residential and business investors. Compared to many competitors, Yardi Breeze tends to be more affordable while still including some premium features like reporting, billing automation, expense tracking, and asset management.

It’s especially could be well-suited for newer investors or DIY landlords who want access to advanced tools but are managing a smaller number of properties.

How the pricing works

Yardi Breeze has two primary pricing tiers: Breeze and Breeze Premier.

• Residential: $1 per unit per month (minimum $100). Breeze Premier is also $1 per unit per month (minimum $400) if bundled with resident screening and renters insurance on a 12-month contract; otherwise, it’s $2 per unit per month.
• Commercial: Starts at $2 per unit per month (minimum $200). Breeze Premier pricing varies based on your portfolio and needs—contact Yardi for details.
• HOA (Homeowner Associations): $1 per unit per month (minimum $400).
• Affordable Housing: Starts at $3 per unit per month (minimum $400). Breeze Premier pricing varies based on your portfolio and needs — contact Yardi for details. 

You may need to call for pricing on certain property types (Self-Storage & Manufactured Housing) or if you decide to upgrade to the Voyager plan, which is built to handle a wider range of property types and offers more advanced features. 

For most properties, there are no onboarding, training, or support fees.

Pros and cons

Pros:

• Free training and customer support
• Affordable solution for small to midsize portfolios 
• User-friendly interface 

Cons: 

• No mobile app, which makes its handling a little harder
• Limitations of customizations

Selecting the best rental property management software: our methodology

The list of best property management software for investors in 2025 was selected based on ratings, reviews, and ease of use.

Each one of these platforms is well-regarded in the real estate industry and offers some of the best property management solutions available today.

Software for property management: FAQs

Here are some of the most frequently asked questions about property management software.

What is property management software?

Property management software is intended to help organize and manage rental properties. Property managers and landlords use this software to automate and streamline back-office, financial and administrative tasks.

How does rental property management software work?

This software typically offers multiple tools and features in a single platform for residential and commercial properties or community associations. It can include tools to handle maintenance requests, lease management, tenant screening, rent payment processing and more.

Should a property manager use software for managing rental properties?

Property management software can help you better manage and organize your rental properties no matter your budget. Some companies offer pricing tiers based on what you need and how many units you have. You can even try some for free.

What should I consider when choosing software for rental property management?

Before choosing a rental property management software, make sure that the software supports the types of properties you oversee. You’ll also want to know if it can handle the number of units you have, and whether it has features and integrations necessary.

How much will I pay for property management software?

The bottom line: property managers can use software to streamline tasks and income

No matter how big or small your rental portfolio is, property management can be a lot to handle. But with the right property management software, you can streamline your efforts and reduce some of the operational and management stress and headaches. From marketing and leasing to rent collection and maintenance, these tools help keep everything organized—regardless of portfolio size.

Whether you're managing a few single-family homes or a large commercial portfolio, there's a software solution that fits your needs and budget.

Thinking about expanding your investments? Start a mortgage application with Rocket Mortgage^®.